EXHIBITION
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ICA 2010 is the first time that the International Congress of Actuaries will be
held in Africa and presents a once-in-a-lifetime marketing opportunity for exhibitors.
Prospective exhibitors are invited to download our ICA 2010 Exhibition Guide below,
which will contain all the necessary information required. |
EXHIBITION VENUE
The Ballroom, Cape Town Convention Centre
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EXHIBITION HOURS (provisional - dependent on the final programme)
Monday, 8 March 2010
07h30 - 17h00
Tuesday, 9 March 2010
07h30 - 15h00
Wednesday, 10 March 2010
07h30 - 17h00
Thursday, 11 March 2010
07h30 - 15h00
Friday, 12 March 2010
07h30 - 15h00
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STAND PRICE AND SPECIFICATIONS
Price
R17,750.00 (excl VAT)
Specifications:
3.0 m wide by 2.0 m deep
Includes:
Basic shell scheme; fascia board (wooden veneer with black lettering); plug
point (15 amp single phase); spot lighting; overall security of complex; general
illumination; 2 exhibitor badges (includes lunches and refreshments, excludes
conference sessions); listing in conference handbook; listing on conference
website and an insert in the delegate bag.
The price for the stand includes both hire of floor space and provision of
a shell scheme which will be automatically supplied unless specified to the
contrary. No discount is available to exhibitors not taking the included shell
scheme described.
The shell scheme exhibition stands provided are affordable stands of simple
but attractive design. Any "designer stands" must first be approved by the Congress
Organisers.
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SET-UP AND BREAKDOWN
Exhibitors may begin setting up their stands at 14h00 on Sunday, 07 March
2009 to be ready for 07h30 on Monday, 08 March 2010.
NOTE: The exhibition is not open to delegates until 07h30 on Monday,
08 March 2010.
Breakdown may begin at 16h00 on Friday, 12 March 2010 and NOT BEFORE. All
materials must be removed from The Ballroom, Cape Town Convention Centre by
19h00 on Friday, 12 March 2010.
NOTE: Materials not removed by exhibitors by this time will be disposed
of by the Congress Organisers at the exhibitor's expense.
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TRANSPORT AND LOGISTICS
The ICA 2010 Congress Organisers have partnered with Exhibition Freighting GSM
to offer ICA 2010 Exhibiters a hassle free exhibition process.
The team at Exhibition Freighting GSM South Africa has the knowledge and experience to
cut through the industry jargon and remove the frustrations of managing the transportation
and logistical issues encountered with local and international exhibitions and conferences.
Exhibition Freighting GSM are members of SAACI (South African Association for the
Conference Industry) and EXSA (Exhibition Association of South Africa)
Click here to download ICA 2010 Exhibition Freighting GSM Freight Form or visit their
website: www.ef-gsm.co.za for more information.
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EXHIBITOR BADGES
Each stand includes exhibitor badges for 2 staff. Exhibitor badges allow
access to all lunches and refreshment breaks, and the exhibition. Exhibitors
are asked to ensure that all personnel are properly registered with the
Congress Organiser in advance of the conference. Casual visitors are not allowed.
From the opening of the exhibition on Monday, 08 March 2010, staff will not be
admitted into the conference area without an official exhibitor badge.
NOTE: Exhibitor badges will be issued only after full payment for
the exhibition stand has been received.
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STAND BUILDERS
All exhibitors engaging stand builders in connection with their exhibits must
provide the Congress Organiser with names and contact details of their appointed
stand builders. Exhibitors are responsible for ensuring that their stand builders
are made aware of all relevant regulations and requirements contained in this guide.
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FURNITURE
All furniture is to be supplied by the appointed stand builders. The full
schedule of items that can be obtained directly from them will be made
available in due course.
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PAINTING
No painting, whether by brush, spray or roller is permitted anywhere
inside the Cape Town Convention Centre.
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CARPETS
The Ballroom is carpeted throughout. Any exhibitor wanting to lay any
other form of floor covering on a stand must obtain the approval of the
Congress Organiser. Any damage to the Cape Town Convention Centre by
individual stand holders will be charged to individual stand holders.
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BANNERS
The hanging of banners is NOT permitted within the exhibition area
other than on exhibition stands.
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EXHIBITOR PUBLICITY
All exhibitors are invited to submit an electronic version of their
corporate logo for inclusion in the conference handbook. This handbook
will be combined with the conference programme and will be given to all
delegates at the conference. The information submitted will also be put
onto the conference website. This information must be submitted to the
Congress Organiser as soon as possible for website inclusion, but no
later than 25 January 2010.
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DELEGATE PACKS
Each delegate is issued with a conference pack. Exhibitors are invited
to include promotional material in these packs at no extra charge. To
ensure that your material is included in these packs, it must be made
available to the Congress Organiser no later than 14h00 on Friday, 26
February 2010.
Delivery address:
ICA 2010
Unit 11A, Platinum Junction, School Street
Milnerton, 7439
Cape Town, South Africa
Tel: (021) 552 7248
Fax: (021) 552 2349
Email:
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INSURANCE AND SECURITY
Neither The Cape Town Convention Centre nor the Congress Organiser take
any responsibility for loss of or damage to exhibition stand material,
equipment and exhibits. Exhibitors are encouraged to affect their own
insurance to cover all risks. The attention of Exhibitors is drawn to the
terms and conditions of contract enclosed in this guide.
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International Actuarial Association
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