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EXHIBITION


ICA 2010 is the first time that the International Congress of Actuaries will be held in Africa and presents a once-in-a-lifetime marketing opportunity for exhibitors. Prospective exhibitors are invited to download our ICA 2010 Exhibition Guide below, which will contain all the necessary information required.


DOWNLOADS


ICA 2010 Exhibition Guide
ICA 2010 CTICC Ballroom Floor Plan
ICA 2010 Stand Reservation Form
ICA 2010 Exhibition Terms and Conditions

ICA 2010 Exhibition Stand Diagram


EXHIBITION VENUE


The Ballroom, Cape Town Convention Centre


EXHIBITION HOURS (provisional - dependent on the final programme)


Monday, 8 March 2010
07h30 - 17h00
Tuesday, 9 March 2010
07h30 - 15h00
Wednesday, 10 March 2010
07h30 - 17h00
Thursday, 11 March 2010
07h30 - 15h00
Friday, 12 March 2010
07h30 - 15h00


STAND PRICE AND SPECIFICATIONS


Price
R17,750.00 (excl VAT)

Specifications:
3.0 m wide by 2.0 m deep

Includes:
Basic shell scheme; fascia board (wooden veneer with black lettering); plug point (15 amp single phase); spot lighting; overall security of complex; general illumination; 2 exhibitor badges (includes lunches and refreshments, excludes conference sessions); listing in conference handbook; listing on conference website and an insert in the delegate bag.

The price for the stand includes both hire of floor space and provision of a shell scheme which will be automatically supplied unless specified to the contrary. No discount is available to exhibitors not taking the included shell scheme described.

The shell scheme exhibition stands provided are affordable stands of simple but attractive design. Any "designer stands" must first be approved by the Congress Organisers.


SET-UP AND BREAKDOWN


Exhibitors may begin setting up their stands at 14h00 on Sunday, 07 March 2009 to be ready for 07h30 on Monday, 08 March 2010.

NOTE: The exhibition is not open to delegates until 07h30 on Monday, 08 March 2010.

Breakdown may begin at 16h00 on Friday, 12 March 2010 and NOT BEFORE. All materials must be removed from The Ballroom, Cape Town Convention Centre by 19h00 on Friday, 12 March 2010.

NOTE: Materials not removed by exhibitors by this time will be disposed of by the Congress Organisers at the exhibitor's expense.


TRANSPORT AND LOGISTICS


The ICA 2010 Congress Organisers have partnered with Exhibition Freighting GSM to offer ICA 2010 Exhibiters a hassle free exhibition process.
The team at Exhibition Freighting GSM South Africa has the knowledge and experience to cut through the industry jargon and remove the frustrations of managing the transportation and logistical issues encountered with local and international exhibitions and conferences. Exhibition Freighting GSM are members of SAACI (South African Association for the Conference Industry) and EXSA (Exhibition Association of South Africa)

Click here to download ICA 2010 Exhibition Freighting GSM Freight Form or visit their website: www.ef-gsm.co.za for more information.


EXHIBITOR BADGES


Each stand includes exhibitor badges for 2 staff. Exhibitor badges allow access to all lunches and refreshment breaks, and the exhibition. Exhibitors are asked to ensure that all personnel are properly registered with the Congress Organiser in advance of the conference. Casual visitors are not allowed.

From the opening of the exhibition on Monday, 08 March 2010, staff will not be admitted into the conference area without an official exhibitor badge.

NOTE: Exhibitor badges will be issued only after full payment for the exhibition stand has been received.


STAND BUILDERS


All exhibitors engaging stand builders in connection with their exhibits must provide the Congress Organiser with names and contact details of their appointed stand builders. Exhibitors are responsible for ensuring that their stand builders are made aware of all relevant regulations and requirements contained in this guide.


FURNITURE


All furniture is to be supplied by the appointed stand builders. The full schedule of items that can be obtained directly from them will be made available in due course.


PAINTING


No painting, whether by brush, spray or roller is permitted anywhere inside the Cape Town Convention Centre.


CARPETS


The Ballroom is carpeted throughout. Any exhibitor wanting to lay any other form of floor covering on a stand must obtain the approval of the Congress Organiser. Any damage to the Cape Town Convention Centre by individual stand holders will be charged to individual stand holders.


BANNERS


The hanging of banners is NOT permitted within the exhibition area other than on exhibition stands.


EXHIBITOR PUBLICITY


All exhibitors are invited to submit an electronic version of their corporate logo for inclusion in the conference handbook. This handbook will be combined with the conference programme and will be given to all delegates at the conference. The information submitted will also be put onto the conference website. This information must be submitted to the Congress Organiser as soon as possible for website inclusion, but no later than 25 January 2010.


DELEGATE PACKS


Each delegate is issued with a conference pack. Exhibitors are invited to include promotional material in these packs at no extra charge. To ensure that your material is included in these packs, it must be made available to the Congress Organiser no later than 14h00 on Friday, 26 February 2010.

Delivery address:
ICA 2010
Unit 11A, Platinum Junction, School Street
Milnerton, 7439
Cape Town, South Africa

Tel: (021) 552 7248
Fax: (021) 552 2349
Email:


INSURANCE AND SECURITY


Neither The Cape Town Convention Centre nor the Congress Organiser take any responsibility for loss of or damage to exhibition stand material, equipment and exhibits. Exhibitors are encouraged to affect their own insurance to cover all risks. The attention of Exhibitors is drawn to the terms and conditions of contract enclosed in this guide.


ICA 2010 Newsflash
February 10

ICA 2010 Newsflash
January 10

ICA 2010 Newsflash
December 09


International Actuarial Association

 
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